Request Service

Use this form to request services from Stanford's Event Services department. Provide the best information you have. Specify Audio/Visual details in the box provided (Step 2), and other information in the Further Details box below (Step 5). If we need clarification, we will contact you directly.

After you submit the request, print the resulting confirmation page. Reference the request number found there when you submit updates or changes.

*Denotes a required field.
Department Name * Alt: name of student group, or off-campus org.
Dept. Contact Name * A single contact name
Dept. Contact Email * One complete email address: you@stanford.edu
Dept. Contact Phone *
Alternate Phone     Your mobile, e.g. (List other team members below)
Approver Name * Department or Group Financial Officer
Approver Email * One complete email address
 
Payment Type * Choose one:
Department: Provide PTA  (Project-Task-Award)
ASSU (Student groups): Please follow ASSU procedures for payment
Credit Card (Visa/Mastercard/Amex): We will contact you for the specifics
 
Location, Dates and Times; Event name:
Event Name     If applicable
Location * Include room number, other specifics
Start Date *
[month dd, yyyy]
End Date   
For multi-day requests
Delivery Point     Specific dock, entrance
Expected Attendance      Overall for this request.
 
Times: Enter the applicable times. If you only want the equipment delivered, enter a time in the Delivery field;
otherwise use the Setup field. Start and End times are required for events services.
Request is for
an event.
 
Start & End times are
required for events.
 
Delivery Setup
Before
After		 Before
After
Event Time(s):
Start  End 
   
 
Pickup
Before time shown
After time shown

Indicate am or pm.
 

Please detail your specific Audio Visual (AV) needs in the form field below. Keep in mind things like: number and type of microphones, video playback format (DVD, VHS, ...), or special lighting needs. Also, tell us if you would like a technician to service the entire duration of your event. If you have additional services provided by another AV vendor (such as Stanford Video) include any needs they may have.

Please note: The labor costs for delivery, set-up, or for audio/visual technicians are not included in the rental price of equipment. For more information, see Labor and Technician Rates.

Audio/Visual Needs 
Audio Record    (Requires technician)
  CD Number of copies:
  iTunes    
  MP3    
Video Record    (Requires technician)
  DVD Number of copies:
  MiniDV Number of copies:

Provide the best information you currently have for counts, sizes and colors. Note any uncertainties below, in Step 5. See Equipment and Services for illustrations and additional information. Or call us at 650.723.2285. Please note: The labor costs for delivery, set-up, or for audio/visual technicians are not included in the rental price of equipment. For more information, see Labor and Technician Rates.

 
Tables Chairs
Rectangular tables 6' X 30" Chairs, Plastic folding
Rectangular tables 8' X 30" Chairs, Natural padded Folding
Round tables 48" Chairs, White padded Folding
Round tables 60" Chairs, Orchestra  
Round tables 72" Chairs, Wingback  
Round tables 36" Adj Ht: Chairs, Armchair
Short: 30"
Tall: 42"
Square Table, Wooden, 54"
Serpentine tables
Seminar tables 6' X 18"
Seminar tables 8' X 18"
Seminar tables: indoor use only Plastic Table Covers Red White
End Table 18" Sq., 18" Tall Rectangular covers
Coffee Table 4'x2', 16" Tall Round covers
Tables:  Alumni Center ONLY Chairs:  Alumni Center ONLY
Round tables 66" Chairs, McCaw
Tables, Fisher birch Chairs, Fisher
Chrome Stanchion with white chain; Optional 6ft maroon velvet rope
Stanchions (incls white chain) Velvet rope, Maroon
Umbrellas
9' Market White
11' Market White free standing
Portable (Wenger) stage    Please estimate all three dimensions.
Overall dimensions: Width ft Depth ft Height in
Number of stair units: Need a ramp or stage skirting? Provide the details in Step 5 (below).
Garbage Cans    Recycling containers may be required; contact PSSI.
Garbage Cans, each with 1 liner Extra can liners
 

Is yours a request for moving, surplus, disposal and similar services? Provide the location and Start Date (aka pickup date) and Pickup Time above. Then select the service below; finally press Submit. See Moving: Surplus, Disposal for more information.

Surplus Property  Arrange pickup of your surplus property for delivery to Surplus.
First, create your Excess Report; then submit this request.
A facilities work order is not needed.
Property Disposal (PSSI)  Arrange pickup of disposed property for delivery to PSSI.
First, create your Excess Report.
Then create a PSSI Work Request.
Do not submit this form.
Move Office, Materials:  Arrange labor to move your office, relocate equipment, more.
Provide details in the text box below, in Step 5.
If this work is part of a larger project, reference that work order number.
Review  Take a moment to review your request.
If needed, revisit our illustrated catalog for details on
our equipment and services or review our technician and laborer rates.
Further Details  Describe the requested service. Include specifics when possible.
Provide additional details regarding the choices you've made in Step 4.
Detail any questions or uncertainties.
 

Please press submit button only once.

Print the resulting confirmation page. Reference the request number found there when you submit updates or changes.

Direct questions to Event Services at 650.723.2285.
Or send email to events@bonair.stanford.edu.
Or send a fax to 650.723.9315.

Rush Requests

We may not be able to accommodate requests made less than 2 business days prior to the time the service is needed. We will contact you if we are not able to fulfill your last-minute request.

For more details: ELS Policies.

Close